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How do you handle event registration? Do you have deadlines? Do you do early bird pricing? Do you have a cutoff date? How far in advance of an event do you cutoff registration? Do you do registrations/payments online? Do you require a permission form with each event?
I know these are broad questions and will depend on the actual event. I just want to get an idea of how other groups do it.
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- Soulshaper
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- 2 years ago
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For our Sr. High Fall retreat they are paying in installments. Like Tim said, it depends on the event. I do a deadline for numbers. If there is little interest we cancel the event. I give students enough time to make up their minds, announce the event for several weeks, have a sign up sheet and make the call closer to the deadline. |
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For us, it depends on the event. If it's registration for a camp, retreat, missions trip, conference, something like that, the deadlines are pretty firm and we rarely do early-bird pricing or deposits, just because it's extra administrative work for us to keep track of. We just wanna keep it simple. One deadline, one price, one registration, done. |
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Like you say, depends on the event. If I need a firm count for lodging etc, we have a cutoff. If I can be flexible, I'm as flexible as possible so as many can go as possible. I typically don't charge a late fee, but it can be a nice source of extra revenue. (It doesn't, however, typically help people get registrations in on time.) I normally require a transferrable, non-refundable deposit sufficient to cover any expenses I can't cut if they drop out (i.e. pre-paid tickets, locked in lodging). I make reg forms available online, but don't do online registrations - it's more print this and fill it out. We do require permission slips for each event, and that's why we want a hard copy of the signature. Hope that helps... |
