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I evaluate everything based on a pretty subjective scale of "spiritual influence" and how "deep" and how "wide" something is taking us. It usually involves asking teens (both in a written anonymous survey and face-to-face), parents and the adult youth leaders.

I blogged about some of the outcomes of our high school large-group evaluation here:
http://bit.ly/15c3rO

Here's the form I used for the written part:
http://bit.ly/RtPHI

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we have a specific set of Goals that we have laid out as a team before each event.
(Team includes Staff, Parents, Students) After the event we have a debriefing to analyze those goals. Did we track and or what would be different Goals for the next time.

Also once a year we analyze our entire ministry by doing what we call the clean slate. We wipe the entire slate clean and start over. What would we do if we we starting over! many times we realize that many of the thing we are doing can be added back into the pot because they have seen success. Many many times we realized that we have to scrap the whole concept and start with something else.

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I blogged about this a while ago. Some of the same concepts can be used for events as well. 750 characters probably isn't enought to explain it. Here is the link: http://pjs-web.blogspot.com/2009/03/how-do-you- evaluate-your-ministry.html

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I try to evaluate events and our ministry in two ways. 1) I ask around-blessed is the man who finds wisdom and the man who gains understanding(Prov 3:13) and plans fail for lack of counsel, but with many advisers they succeed-Prov 15:22. I am personally biased towards myself and therefore can't justly evaluate what I do. I try to get opinions and ideas from youth, parents, upcoming parents, leaders and pastor in that order. 2) I get out of the box. I try not to look at our ministry as "what can I do for those who are here already," I like to think, "how can I better plan to reach those who don't go anywhere?" I might be totally wrong in thinking this way, but that's the way I roll.

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I don't now, but I am familiar with the concept. I used to work in the conference industry. After events, we would have a post-conference mtg. This was kept as short as possible, but long enough to do some good. All of the dept's that were affected by this event would attend to talk about how it impacted their staff. We would track what we would keep, scrap & create new ideas for next event. We also would program future reminders in our computer, called a "ticker file" (tickles your memory - corny, I know, but it worked). This helped us make sure we ordered materials on time, sent emails early in advance, etc. It helped us to streamline. This could translate to youth min. Your workers could discuss & track events & your ministry in general.

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We do not use a form, but the youth staff get together 4 times a year and sit and discuss where we have failed, and where we did great. We pass along info that needs to be shared and cast vision for the future. A good time to just catch up and evaluate our selves and our ministry.